Health & Safety Policy

Section 1: The provision and maintenance of plant and safe systems of work

It is the responsibility of the owner to ensure that a program of regular inspection and testing is maintained on all equipment.

Records of inspection are to be incorporated with the equipment log and equipment is to be marked with labels to indicate when testing took place. (At the time of writing it is anticipated that) testing will take place during the “quiet” months of January and August.

It is the responsibility of all employees and sub-contractors to remain reasonably vigilant for faulty equipment and cabling.

Suspect items are to be identified with white tape and/or a white cross on the appropriate flight case.

It is the responsibility of the owner to see that suspect or faulty equipment is placed in a “quarantine” area and is not re-used until analysis and testing has taken place.

No employee or sub-contractor should attempt to repair equipment for which they have insufficient qualification, training or experience.

No employee or sub-contractor should attempt to use equipment that has been identified as faulty or suspect.

It is the responsibility of employees or sub-contractors who use heat guns, soldering irons and similar tools to make sure that such tools do not create a fire risk or burns hazard to other employees or sub-contractors.

It is the responsibility of the owner and/or project manager to ensure that equipment hired in is not sourced from companies without equivalent safety procedures.

Section 2: The safe handling, storage, maintenance and transportation of articles and substances

It is the responsibility of the owner and/or project manager to ensure that there are sufficient crew members to complete each event safely; in order that individuals should not be safety compromised by having insufficient time to complete tasks safely.

It is the responsibility of the owner and/or project manager to select vehicles with a sufficient loading margin (greater load capacity than required) for the task, so that vehicles should not become over loaded and where practical, vehicles with tail-lift facilities are to be used.

It is the responsibility of the vehicle driver to ensure that the vehicle is not over-loaded, that the load is well balanced and adequately secured as to minimise the risk of the load shifting in transit.

It is the responsibility of the owner to ensure that all equipment is to be packaged in such a manner as to minimise transit damage, appropriate to the means of transport; where practical, equipment is to be flight cased.

It is the responsibility of the owner to ensure that cases are designed with handles positioned in order to provide the safest form of lifting. Where a case is too heavy to be lifted single-handed, castors are to be fitted or supplementary trolleys, dollies, etc. provided

Noxious or hazardous materials: (Assuming that) certain cleaning materials, paints and glues, etc. have noxious properties; it is the responsibility of the owner and/or project manager to make all employees and sub-contractors aware of these properties and to provide the appropriate protective devices.

Furthermore it is the responsibility of the owner and/or project manager to see that such materials are stored in a safe manner.

Section 3: The provision of information, instruction, training and supervision

It is the responsibility of the owner and/or project manager to ensure that all employees and sub-contractors are made aware of the potential for putting both themselves and members of the general public at risk and the methods by which this can be kept to an absolute minimum.

It is the responsibility of the owner to provide full time employees with the means to receive an adequate level of information and instruction for the tasks required of them. 

It is the responsibility of the owner to require sub-contractors to have knowledge pertaining to an adequate level of information and instruction for the tasks required of them.

It is the responsibility of all employees and sub-contractors to make the project manager and/or owner aware of deficiencies in the level of information and instruction for the tasks required of them as they may arise. 

Planned training drill routines, work in progress.

Manuals, work in progress.

Section 4: The provision of a safe place of work with safe access and egress 

It is the responsibility of the owner and/or project manager to ensure that all employees and sub-contractors avoid blocking fire exits with flight cases or cables.

Whilst on-site it is the responsibility of the owner and/or project manager to liaise with the venue representative if fire ways are compromised.

It is the responsibility of all employees and sub-contractors to avoid laying cables across fire ways (Fire Exits) unless no other options exist – the director will make an executive decision on the best course of action.

It is the responsibility of all employees and sub-contractors not to interfere with fire exit signs, fire extinguishers and other safety equipment.

Section 5: The provision and maintenance of a safe work environment along with adequate welfare facilities and arrangements.

It is the responsibility of the owner and/or project manager to provide and maintain First Aid kit and make employees and sub-contractors aware of its location.

It is the responsibility of the owner and/or project manager to provide and maintain an Accident Report Book and make employees and sub-contractors aware of its location.

It is the responsibility of all employees and sub-contractors to report accidents and record them.

Assuming an event should cover a period greater than 12 hours it is the responsibility of the owner and/or project manager to ensure that the workload is split between crew “shifts” so that individuals should not become safety compromised due to over tiredness and fatigue (it is noted that this is especially important where work takes place between the hours of 23:00 and 06:00).

Assuming an event should take place on site for a period exceeding 4 hours it is the responsibility of the owner and/or project manager to make arrangements for the provision of food and water to ensure that individuals should not become safety compromised due to de-hydration or hunger.

Assuming an event should take place on site for a period exceeding 1 day and it is not practical for crew members to return home it is the responsibility of the owner and/or project manager to make arrangements for hotel accommodation, of a sufficient standard such that individuals should not become safety compromised due to sleep deprivation or poor quality of sleep.

It is the responsibility of the owner and/or project manager to ensure that a comfortable working environment is maintained between the temperature ranges of 15⁰ – 26⁰ C and free from excessive humidity (it is noted that this is also important in terms of electrical safety viz. condensation effects).

Assuming that this will mainly be an issue when working on-site, it is the responsibility of the owner and/or project manager to liaise with the venue representative on this issue.

Supplementary Note.

OneOneTwo.com is a small event production company with fewer than 3 employees, working from a small “SOHO” location. All occasions involving a greater number of employees are anticipated to take place on-site at typical event venue such as hotels and conference centres.

Under these circumstances the owner may not always be present and it is for this reason it has been stated above that the responsibility for health & safety issues will be with the owner and/or project manager, with the project manager assuming responsibility in the owner’s absence.

Revised 05/05/2009.